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Office Manager

Roommate Life | San Francisco, CA, United States

MyWebRoom.com is a visual place where you can access your favorite websites, discover new content, connect with friends and interact with the products you love, all from one beautiful interface.

myWebRoom is looking for a uniquely qualified and versatile Office Manager for our exuberant and multi-faceted company. There are always new and exciting challenges generated by the daily roller coaster ride that is life at a San Francisco startup and we need someone who can adapt to this ebb and flow.

The office manager will take on a variety of roles including: general office manager, receptionist, executive assistant, and event planner for both team building and promotional events. You’ll be responsible for managing the day-to-day operations of the office and helping to keep myWebRoom employees happy. We're a young startup with regular activities like yoga, team lunches, and events that require precise and efficient organizing. The Office Manager plays a critical role in maintaining a warm and welcoming environment for everyone.


Key Responsibilities

  • General office management and organization. Setting the tone for all visitors and guests and helping to create a welcoming environment.
  • Facilities and Vendor Management. This includes responding to maintenance issues, ordering supplies and snacks, coordinating deliveries, sorting mail, managing food and beverage vendors, communicating with the janitorial staff, and maintaining accurate spending records for budgeting purposes.
  • Office Appearance. You will be responsible for updating and decorating the office to make it fun, functional, and comfortable. You will also help to keep the kitchen area and conference rooms clean.
  • Manage meeting room schedules and logistics. You will help to ensure that meetings are provisioned with necessary supplies and functions.
  • Office Safety. You will manage the security of the office by maintaining security systems, keys, locks, etc. This includes overseeing access to the office and the ergonomic needs of employees. You will manage the safety plan for exiting the building in case of emergency.
  • Special Events Management. You will be responsible for organizing and managing all of the myWebRoom Employee events: happy hours, team-building activities, off-sites, holiday parties, training sessions, etc. You will be expected to attend and partake in all events, as well as execute all planning and organizing.
  • Executive Assistant. You will strategically manage the CEO’s calendar, arrange travel, and provide general assistance with ad-hoc projects. You will also manage the team calendar for our internal and external meetings.
  • Assist HR with hiring and the on and off-boarding processes.
  • Maintain receipts and complete expense reports for internal events, supplies purchased, team lunches, and all mailings.
  • Maintain a high level of discretion and confidentiality. Be the person who people trust and respect.

Key Requirements

  • Minimum 2 years of full-time administrative experience supporting 1 or more executives.
  • Prior office management experience for a company of 15+ employees.
  • Past experience providing team administrative support.
  • Impeccable scheduling and travel-coordination skills.
  • Strong multitasking skills.
  • Incredibly organized, detail-oriented, and able to prioritize multiple assignments.
  • Ability to effectively communicate and collaborate with a diverse range of people and job functions.
  • Ability to work autonomously and with team-members.
  • Flexible schedule. You’ll sometimes need to be available at unexpected hours and at short notice.
  • Generally IT savvy.
  • Proficient with Google Apps (Gmail, Calendar, Drive, Docs, Sheets, etc.).
  • Able to be confidential regarding all business matters.

Perks

  • Catered lunches from the best local restaurants.
  • Health, Vision, and Dental Insurance.
  • Team-building activities like wine tastings and cooking classes.
  • Annual budget for professional development.